DETERMINING THE AGENDA, A WORKSHEET

USE THIS WORKSHEET TO GET THE PROCESS STARTED.

Photo by Scott Graham on Unsplash

History: Consider where you’ve been. How will your past experiences inform your criteria for your new space?

Internal Team: determine the members of this team. Then assign tasks. This team will set the tone for the entire relocation process.

1. Team members

2. Project Manager

3. Personnel Representative

4. Administrative Representative

5. Legal Representative

6. Finance Representative

7. Team projects

8. Site selection

9. Design & construction

10. Communication systems/IT

11. Moving

12. Employee communications

13. Client and vendor communications

Site: Identify your criteria for your location. Consider the issues in the context of quality, expense, and time:

1. Space size: Expand, downsize?

2. The building itself: inadequate, adequate, mediocre? Does the style suite? What is the optimal square footage per employee?

3. The town or the area of the town: available in the desired timeframe?

4. The setting: an urban setting vs. a suburban corporate park setting?

Transportation: Identify your criteria for access to your location. Consider the issues as they relate to your employees, clients, and vendors:

1. Primary mode of transportation

2. Mass transit system: timeliness, cost, extent, safety

3. Airport

4. Highway network: tolls, access to nearest major city

5. Rail

6. Bus

7. Major residential areas: employee commute

Amenities: Identify your criteria for the sort of quality of life in the area where you work. Consider the issues as they relate to your employees, clients, and vendors:

1. Restaurants: fine dining, fast food, take out/delivery, food trucks, catering

2. Child care center

3. Visitor facilities: hotels, convention halls

4. Health amenities: emergency rooms, hospitals, gyms

5. Education

6. Housing

7. Banking

8. Postal

9. Shopping: groceries, malls, Wawas

10. Recreation: cultural (museums), physical (parks)

RELOCATE

What precipitated the need to move?

• Expansion

• Downsizing

• Prestige

If Expansion:

• For how many months has the company been experiencing this growth?

• For how long do you expect the growth to continue?

• What is the current employee count?

• How many more employees with the growth incur?

• What departments are experiencing the most growth?

• Will the new employees be in these departments?

• What are the needs of those departments?

• What are the space needs for the company as a whole: office, medical, industrial, flex?

• What are the space needs for employees: executives, support staff, storage, computer servers, conference rooms, lunch room, etc?

• What budgets and manpower will be available?

If Downsizing:

• For how many months has the company been experiencing this reduction?

• For how long do you expect the trend to continue?

• What is the current employee count?

• How many employees will be needed to meet the company’s needs?

• What departments are experiencing the most reduction?

• What are the needs of those departments?

• What are the space needs for the company as a whole: office, medical, industrial, flex?

• What are the space needs for employees: executives, support staff, storage, computer servers, conference rooms, lunch room, etc?

• What budgets and manpower will be available?

If Prestige:

• Define “prestige.”

• What areas are affordable?

• Does this need affect employee, client, and vendor relations?

• What is the immediate impact upon the company?

• What are the space needs for: executives, support staff, storage, computer servers, conference rooms, lunch room, etc?

• What budgets and manpower will be available?

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WHPounds Commercial Real Estate, LLC is a commercial real estate agency located in Southern New Jersey. Founded and owned by William H. Pounds, II, its Broker-of-Record, the company has assisted in the leasing, purchasing, or sale of over 15 million square feet in Southern New Jersey. As a boutique agency, WHPounds provides a range of services, including asset management under WHPounds CRE Management, LLC.

Disclaimer: The information herein contained is in no way meant to substitute for competent, professional real estate and legal services and/or advice for the commercial or residential real estate market in your area, which may or may not conduct commercial or residential real estate transactions in a way similarly described in this blog series. WHPounds Commercial Real Estate, LLC and/or its agents is/are in no way responsible for poor decisions made or the making of poor decisions, which may or may not be based on the information contained within this blog series. WHPounds Commercial Real Estate LLC and/or its agents strongly recommend the employment of proper, competent, and professional real estate and legal services for the leasing or purchasing of a commercial or residential property.

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